Company Secretarial Retainership Service
Company secretarial retainership services account for meeting standard statutory compliance requirements. It is the responsibility of the company secretary to maintain the integrity of the government framework, initiate strict measures for ensuring efficient administration in a company, ensure that the company aligns with all the statutory and regulatory requirements, and implementing the decisions made by the Board of Directors. The company secretary looks after and supervises the interests of shareholders, and dealing with investor guidelines, and keep track of the company’s assets. The company secretary analyses major changes in the organization regarding the appointment and resignations of the directors, managers, and compliance officer.
- First Board Meeting: Holding of first Board Meeting of Directors within 30 days of incorporation of Company
- Subsequent Board Meeting: Holding of minimum four Board meetings in a calendar year and not more than 120 days gap should be there between two meetings For Small The company, a minimum of two meetings in each half of the calendar year with a minimum gap of 90 days
- First Annual General Meeting: Within a period of nine months from the date of closing of the first financial year of the Company
- Subsequent Annual General Meeting: Within a period of six months from the date of closing of financial year Not more than fifteen months shall elapse between the date of one annual general meeting of a company and that of the next;
- Disclosures of Interest by Directors/Declaration: Every Director shall in the first Board meeting of the Board in every financial year disclosure his interest in form MBP-1 and declaration in form DIR-8
- Appointment of First Auditor; Appointment of the first auditor in Board meeting within 30 days of incorporation, ROC Form ADT 1 is filed for auditor appointment. The due date for ROC Form ADT 1 would be 14th October i.e within 15 days from the conclusion of AGM.
- Appointment of Subsequent Auditor: Within 15 days from the date of appointment in Annual General Meeting, Will be appointed for 5 years in AGM.Filing of form ADT-1:Within 15 days from the date of appointment of Auditor
- Filing of Financial Statements i.e. form AOC-4:Within thirty days of Annual General Meeting, ROC Form AOC4: which contains details and annexure relating to the Balance Sheet of the Company, Profit & Loss Account, Compliance Certificate, Registered Office Address, Register of Member, Shares and Debentures details, Debt details, and information about the Management of the Company. The due date for ROC Form AOC 4 would be 29th October i.e. 30 days from the conclusion of the AGM.
- Filing of Annual Return i.e. from MGT-7: Within sixty days of Annual General Meeting, which contains details of the shareholding structure, change in directorship and details of the transfer of shares during the year if any. The due date for ROC Form MGT 7 would be 28th November that is 60 days from the conclusion of AGM.
- Statutory Audit of Accounts: By a Chartered Accountant
- Filing of Income Tax Return of Company:30th of September every year: Private limited companies registered in India must file Income Tax Return on or before 30th September 2020 for the FY2019-20. Failure to file an income tax return attracts a penalty of Rs.10,000.
- Maintenance of Statutory Registers, Minutes books, and records: All the Companies are advised to maintain few statutory registers in the prescribed format such as register of members, register of charges, register of directors and KMP, register of loan and guarantee etc. Minutes of the Board meeting and general the meeting, Attendance Register, Books of Accounts etc. are to be maintained
- Proof of circulation of Notice, Draft, and Signed Minutes: Should be maintained for a period of three years from the date of the meeting
- Directors KYC*- 30th of September: DIN eKYC or DIR-3 eKYC form must be filed for all the Directors of the company. In DIR-3 eKYC filing, the Director must provide and verify a unique personal mobile number and personal email address. Failure to file DIN eKYC attracts a penalty of Rs.5000 per DIN.
- E-Form MSME-I: Every Company having outstanding payments dues to micro and small enterprises and in case the payment of the same is pending beyond 45 days, then the Company has to furnish details as per the following timeline:
- For April to September by 31st October
- For October to March by 30th April
- E-Form DPT-3*: All the Company having any outstanding loan/amount as on 31st March of every financial year has to furnish details and bifurcation of such outstanding amount irrespective of the fact whether such amount is falling under the definition of deposit or not by 30th June
CA Rajput harbors a professional and expert team who harbors knowledge and experience of various industries and help you in providing expert Company Secretarial Retainership Service in Delhi by dealing in the preparation of annual reports and accounts including profit and loss account, balance sheet, auditors report, income and expenditure statement, acceptance and renewal of public deposits, maintenance of statutory books and registers as per the company act 1956, filing of the forms and the returns with the registrar of companies, making changes in the company’s name and address of the registered office, drafting of the company’s memorandum of Associations, Articles of associations, contact of appointments, fixed deposits receipts, business restructuring, making alterations in MOA and AOA, dealing with money and capital market and registering of the documents with the company registrar accounts to some of the major company secretarial Retainership service in India.
Rajput Jain & Associates