ROC rules for physical verification of addresses of Company

ROC Change rules for physical verification of registered office addresses of co.

• The MCA has made new rules in order to provide a transparent system for physically verifying the addresses of the company’s registered offices, including by having independent witnesses present at the time of the verification, The new regulations’ ROC procedures will help eliminate authorities’ latitude and create a transparent system for the physical verification process.
• MCA – Amendment in Incorporation Rules,2014 Inserted Rule 25B. which allow ROC physical verification of the Registered office of the Company,
• ROC has to prepare Physical Verification Report of the Registered Office of the company in the given format.
  • Company CIN & Name
  • Name of Registrar of Company
  • Date of authorisation letter issued by the Registrar of Company (ROC)
  • Recent address of the Company’s Registered Office as per the record of MCA 21
  • Time & date of physical verification of the registered office of the company
  • location along with landmark Details
  • Details of the person available at the visit for physical verification including his name, father’s name, residential address and relationship with the company (if applicable).
  • Remarks (if any)
    Enclosed with Following :
    • Need to attach Photograph of the Registered Office of the company to his report_
    • Copy of ownership / Agreement /rent agreement /No objection certificate of the Registered Office of the company from tenant / owner /lessor-Self attested ID-card of the person available, if any. Independent witness of the locality. Assistance of the local police for such verification.
• Notification on Physical Verification of the Registered Office of the Company By ROC – Complete Details  

Companies to take back-up of books of account etc. on daily basis

• The Ministry of Corporate Affairs an Indian government department tightens rule related to maintenance of Books of Account in Electronic Mode. Companies to take back-up of books of account etc. on daily basis.
• Government modifies Companies (Accounts) Rules, 2014; Compulsory companies to maintain their keep the back-up of books of account on daily basis rather than periodic.

ROC can issue notice for striking off of companies after physical verification registered office. 

• Now, ROC can issue notice for striking off of companies in case if they found out that company is not carrying operation from Registered Office in physical verification.

Corporate Law Advisory Services

Rajput Jain & Associates offers complete business advising services to firms at all stages of their lifecycle, from startup to continuous compliance and strategic growth.  Our services include:

Start-up Approvals

• Assist with the formation of Indian and foreign firms. Memorandums of Understanding, Promoter Agreements, Shareholder Agreements, Commercial Agreements, and Legal Agreements are all being created. Obtaining PAN, TAN, GSTN, IEC, MSME, and DIPP registration. Registration with several Export Promotion Councils.

Day-to-Day Compliances & Approvals (Retainership Basis)

• The Indian Companies Act, 1956/2013 governs the maintenance and repair of statutory records, books, and registers. Handling board-related duties, such as agenda preparation and meeting facilitation. Organising and managing meetings, formulating resolutions, and creating minutes. Overseeing transfer functions and handling investor complaints. Preparing and filing numerous papers and returns. Conducting searches on the Registrar of Companies’ records.

ROC/ MCA/ NCLT/ SEBI/ Stock Exchanges

• Filing petitions with the NCLT, Regional Director, and Ministry of Corporate Affairs. Acting as an authorised representative to the NCLT, Regional Director, and Registrar of Companies. Providing advice on the SEBI Act of 1992, as well as rule and regulatory compliance and audits. Assisting in the listing and delisting of securities on stock exchanges, as well as confirming compliance with the listing agreement.

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