ROC rules for physical verification of addresses of Company

ROC Change rules for physical verification of registered office addresses of co.

• The MCA has made new rules in order to provide a transparent system for physically verifying the addresses of the company’s registered offices, including by having independent witnesses present at the time of the verification, The new regulations’ ROC procedures will help eliminate authorities’ latitude and create a transparent system for the physical verification process.
• MCA – Amendment in Incorporation Rules,2014 Inserted Rule 25B. which allow ROC physical verification of the Registered office of the Company,
• ROC has to prepare Physical Verification Report of the Registered Office of the company in the given format.
  • Company CIN & Name
  • Name of Registrar of Company
  • Date of authorisation letter issued by the Registrar of Company (ROC)
  • Recent address of the Company’s Registered Office as per the record of MCA 21
  • Time & date of physical verification of the registered office of the company
  • location along with landmark Details
  • Details of the person available at the visit for physical verification including his name, father’s name, residential address and relationship with the company (if applicable).
  • Remarks (if any)
    Enclosed with Following :
    • Need to attach Photograph of the Registered Office of the company to his report_
    • Copy of ownership / Agreement /rent agreement /No objection certificate of the Registered Office of the company from tenant / owner /lessor-Self attested ID-card of the person available, if any. Independent witness of the locality. Assistance of the local police for such verification.
• Notification on Physical Verification of the Registered Office of the Company By ROC – Complete Details  

Companies to take back-up of books of account etc. on daily basis

• The Ministry of Corporate Affairs an Indian government department tightens rule related to maintenance of Books of Account in Electronic Mode. Companies to take back-up of books of account etc. on daily basis.
• Government modifies Companies (Accounts) Rules, 2014; Compulsory companies to maintain their keep the back-up of books of account on daily basis rather than periodic.

ROC can issue notice for striking off of companies after physical verification registered office.

• Now, ROC can issue notice for striking off of companies in case if they found out that company is not carrying operation from Registered Office in physical verification.

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