Categories: Corporate Law

Applicable Statutory Labour Compliance Checklist

IN CASE OF	WHAT TO DO	TO WHOM/WHERE	IN WHICH FORM	UNDER WHICH ACT
Accident	Report immediately if fatal/death & within 48 hrs in ordinary cases	Concerned Local Office/Dispensary of ESI	Form 12 or online also	ESI Act, 1948
Accident/dangerous occurrence	Notice Forthwith of occurrence	Inspector/Director of Factories	as prescribed in State Rules	The Factories Act ,1948
Accident	Report within 12 hours of occurrence	Director/Inspector of Factories	as prescribed in State Rules	The Factories Act ,1948
Serious bodily injuries/fatal accidents	Report within 7 days of accident	Concerned Commissioner of Employees’ Compensation	Form EE	The Employees’ Compensation Act, 1923
Accident	Notice of accident within 4 hours in case of fatal accident and 72 hours in case of other	Regional Labour Commissioner	Form XIV, Rule 210 (7)	The Building and Other Construction Workers (RE&COS) Act & the Rules, 1966

MONTH	DATE		WHICH COMPLIANCE	IN WHICH FORM	UNDER WHICH ACT	TO WHOM/WHERE
JAN	15		Annual Returns	Form as prescribed in State Rules	Factories Act ,1948	Chief Inspector/Director or other competent authority of the area
JAN	21		Annual returns & details of payment ending 31st Dec	Forms L, M, N, & O: Rule16(1)	Maternity Benefit Act, 1961	Competent Authority under the Act
JAN	30		Half yearly return by contractor (in duplicate)	Form XXIV: Rule 82(1)	Contract Labour ( R & A) Act, 1970 & Rules	Concerned Licencing Officer
JAN	31		Annual information about factory/ establishment covered	Form 01A: Regulation 10C	Employees’ State Insurance Act, 1948	Regional office (RO) or Sub.RO or Divisional Office
FEB	1		Annual Return	Form III :Rules 21 (4A)	Minimum Wages Act, 1948	Concerned Inspector
FEB	15		Annual return by Principal Employer	Form XXV Rule 82(2)	Contract Labour ( R & A) Act, 1970 & Rules	Concerned Registering Officer
FEB	15		Annual return by Principal Employer	Form XXV Rule 242	The Building and Other Construction Workers (RE&COS)	Regional Labour Commissioner
JUL	15		Half-yearly Return	Form as prescribed in State Rules	Factories Act, 1948	Concerned Director/Inspector
JUL	30		Half-yearly Return, by Contractor (in duplicate)	Form XXIV: Rule 82(1)	Contract Labour ( R & A) Act, 1970 & Rules	Concerned Licencing Officer
DEC	30		Annual Return, within 30 days after the expiry of 8 months from the close of the accounting year	Form D: Rule 5	Payment of Bonus Act, 1965 & Rules	Concerned Inspector under the Act
DEC	30		Annual Return, in such form and at such time as may be prescribed	As may be prescribed	Sexual Harassment of Women at Workplace(PD&R) Act, 2013	Employer/District Officer (yet to be notified)
EVERY MONTH		WHAT TO DO		TO WHOM/WHERE	IN WHICH FORM	UNDER WHICH ACT
15			Remittance of Contributions	Challan to be generated ‘online’	EPF & MP Act, 1952	Pay ‘online’ or by submission of challan with cheque in the authorised banks like SBI
15			Entitlement of every international worker with nationality and wages (I.W.)	Statement IW-1 Form 5 & 2	EPF & MP Act, 1952	Concerned Regional Office
21			Remittance of Contributions	Challan to be generated ‘online’	ESI Act, 1948	Pay ‘online’ or by submission of challan with cheque in the authorised banks like SBI
WHEN		WHAT TO DO		TO WHOM/WHERE	IN WHICH FORM	UNDER WHICH ACT
15 days prior			Requisition of vacancies	Requisition Form, Rule 4	Employment Exchanges (CNV) Act,1959 & Rules	Local Employment Exchange
within 15 Days			Return/Notice within 15 days of commencement or completion of each contract by the Principal employer	Form VI-B, Rule 81(3)	Contract Labour (R&A) Act, 1970	Concerned Inspector under the Act
		Notice of commencement/completion of contract work by the Contractor within 15 days		Form VI-A, Rule 25(2)(VIII)	Contract Labour (R&A) Act, 1970	Concerned Inspector under the Act
		Annual Return in duplicate. Not later than 15 Feb following the end of each calendar year		Form XXV	Building and Other Construction Workers (RE&COS) Act & the Rules,1966	Registering Authority having jurisdiction
Within 30 Days from due dates			Quarterly Return for quarter ended 31st March	Form ER-1: Rule 6	Employment Exchanges (CNV) Act,1959 & Rules	Local Employment Exchange
		Quarterly Return for quarter ended 30th June		Form ER-1: Rule 6	Employment Exchanges (CNV) Act,1959 & Rules	Local Employment Exchange
		Quarterly Return for quarter ended 30th September		Form ER-1: Rule 6	Employment Exchanges (CNV) Act,1959 & Rules	Local Employment Exchange
		Quarterly Return for quarter ended 31st December		Form ER-1: Rule 6	Employment Exchanges (CNV) Act,1959 & Rules	Local Employment Exchange
		Notice of applicability of the Act & any change		Form A or B, Rule 3(1&2)	Payment of Gratuity Rules	Controlling Authority
		Application for renewal of licence in triplicate not less than 30 days before expiry of licence by contractor		Form VII: Rule 29(2) Refer to State Rules	The Contract Labour (R&A) Act, 1970	Concerned Licencing Officer
		Notice of commencement and completion atleast 30 days before commencement		Form IV	Building and Other Construction Workers (RE&COS) Act & the Rules,1966	Concerned Inspector
		Return about levy of collection of Cess		Form I, Rule 6	Building and Other Construction Workers (RE&COS) Act & the Rules,1966	Concerned Authority
		Intimation about commencement of work within 30 days of the commencement of work		Form IV, Rule 26(3) & 239(1)	Building and Other Construction Workers (RE&COS) Act & the Rules,1966	Assessing Officer
		Biennial return within 30 days of the due date as notified in the official gazette		ER-II	Employment Exchange (CNV) Act, 1959 & Rules	Local Employment Exchange

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