Checklist for incorporating a Pvt Ltd Company in India

Checklist for incorporating a Private Limited Company in India

Ensure all the following documents are correctly filled out, signed, and submitted to avoid delays in the incorporation process.

1. Digital Signature Certificate : Ensure all subscribers and directors have valid DSCs.
2. Director Identification Number : Obtain DIN for all directors if not already issued.
3. Company Name: Choose a unique name and verify its availability.
4. Company Type, Class, Category, and Sub-category: Decide on the company’s legal structure and classification.
5. Industry Subclass: Select the appropriate industry subclass for your company.
6. Share Capital: Determine the authorized share capital and its detailed breakup.
7. Company Email ID: Provide a valid email ID for official communication.
8. Shares Subscribed: Specify the number and amount of shares subscribed by each director/member.
9. Registered Office Details: Provide the full address, phone number, and email ID for the proposed registered office.
10. Proof of Office Address: Submit documents like a lease deed or rent agreement for the registered office.
11. Utility Bills: Provide copies of utility bills (electricity, water, etc.) not older than two months.
12. Corporate Identity Number : If a subscriber is a corporate entity, provide its CIN.
13. Proof of Identity and Address: Self-attested identity and residence proofs of proposed directors/subscribers.
14. Directors’ Interests in Other Entities: Detail any existing interest the proposed directors may have in other companies or entities.
15. GSTIN Application Decision: Confirm if you intend to apply for a GSTIN along with the incorporation.
16. SPICe+ Form: Use the SPICe+ form, which consolidates multiple registration processes into one form.
17. MOA and AOA: File the Memorandum of Association and Articles of Association electronically.
18. INC-9 Declaration: Declaration signed by the first subscribers and directors.
19. DIR-2 Consent: Consent from directors agreeing to act as directors.
20. No Objection Certificate (NOC): Obtain an NOC from the property owner of the registered office address.
21. Proof of Registered Office Ownership: Provide rent agreement, lease deed, or municipal tax receipt.
22. Utility Bill of Landlord: Submit a utility bill in the landlord’s name (not older than two months).
23. PAN and TAN: Provide details for PAN and TAN application in the SPICe+ form.
24. Forms Required: Complete and file SPICe+, E-MOA, E-AOA, and AGILE-PRO forms, which cover:

• • GSTIN registration
  • Employee State Insurance Corporation registration
  • Employees’ Provident Fund Organization registration